Echocardiography Operations Coordinator

City/State

Virginia Beach, VA

Work Shift

First (Days)

Overview:

Sentara is hiring an Operations Coordinator for Echocardiography Services!

This position is fully onsite, with potential to transition to a hybrid schedule.

Overview

The Operations Coordinator for Echocardiography Services serves as a key liaison between scheduling, clinical operations, and quality teams to ensure efficient coordination of patient care and optimal use of echocardiography resources. This role is responsible for validating preauthorization and orders, monitoring schedules, supporting access and utilization initiatives, and assisting operational leaders in managing daily workflows across all echocardiography sites. The coordinator plays a critical role in optimizing patient access, and ensuring compliance and readiness prior to each study.

• The Operations Coordinator for Echocardiography Services provides operational, administrative, and project coordination support to the cardiovascular and perioperative service line leadership and team members. This role serves as a central coordination point for service line initiatives, assisting with project tracking, meeting coordination, documentation, vendor management, and administrative support to ensure efficient operations across the cardiovascular and perioperative service lines.

  The Operations Coordinator supports cross-functional collaboration, helps maintain project timelines and documentation, and ensures operational tasks are executed effectively to support strategic service line goals.

  Key Responsibilities

• Provide coordination support for cardiovascular and perioperative service line initiatives and projects.

• Maintain project tracking tools to monitor timelines, deliverables, and action items.

• Assist project leads with coordination of meetings, materials, and follow-up tasks.

• Maintain centralized documentation for service line initiatives including project plans, charters, presentations, and reports.

• Track progress of service line initiatives and provide updates to leadership as requested.

• Support cross-functional collaboration across clinical, operational, and administrative teams.

• Track vendor contracts and agreements related to cardiovascular and perioperative service line initiatives.

• Maintain documentation within contract management systems.

• Coordinate vendor communications and track invoice submissions and payment timelines.

• Assist leadership with monitoring contract renewal timelines and required documentation.

Key Skills & Competencies

• Strong organizational and time management skills

• Ability to coordinate multiple projects and priorities simultaneously

• Strong communication and stakeholder coordination

• Attention to detail and documentation accuracy

• Ability to maintain confidentiality

• Proficiency with Microsoft Office Suite, Teams, and project tracking tools

• Experience supporting cross-functional teams and leadership

Education

• High School Diploma (Required)

Certification/Licensure

• No specific certification or licensure requirements

Experience

• 2 years of clerical experience required

• Strong multitasking, experience with vendor relationships, and experience working in high-tempo environments preferred.

Keywords: Talroo-Allied Health, Operations Coordinator

Benefits: Caring For Your Family and Your Career Medical, Dental, Vision plans Adoption, Fertility and Surrogacy Reimbursement up to $10,000 Paid Time Off and Sick Leave Paid Parental & Family Caregiver Leave Emergency Backup Care Long-Term, Short-Term Disability, and Critical Illness plans Life Insurance 401k/403B with Employer Match Tuition Assistance $5,250/year and discounted educational opportunities through Guild Education Student Debt Pay Down $10,000 Reimbursement for certifications and free access to complete CEUs and professional development Pet Insurance
Legal Resources Plan
Colleagues have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met.

Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves.

In support of our mission to improve health every day, this is a tobacco-free environment.

For positions that are available as remote work, Sentara Health employs associates in the following states:

Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.